How to Set Priorities when Managing Projects
Project managers these days may find it challenging to manage and prioritise projects that involve many teams or departments. In fact, the challenge is heightened for organisations with remote locations or global teams. However, cross-team project prioritisation is necessary as organisations move to a matrix reporting structure and as project managers tend to manage many projects at once. If you are a project manager juggling multiple projects, the tips below can help you in setting priorities and keeping stakeholders satisfied across your organisation:
Take Advantage of Project Management Software
This software is currently a necessity for every project manager who has to manage projects and set priorities across several departments or teams. This technology comes with many capabilities such as portfolio management and reporting tools which can help you get a clear view of project needs, resource availability, and deadlines. With Tervene, you will be able to control operations with the right tools and determine improvement opportunities. The technology lets you systematically manage operations and develop improvement plans, getting a competitive advantage in the market.
Consult with Senior Leaders
The strategy and long-term goals of your organisation determines project priorities. Although though you cannot expect C-level executives to weigh in on project decisions, you need to understand the high-level priorities of the company and the way such priorities relate to the project you are currently managing. Always consult with the directors of the involved department and other senior leaders when deciding on things that include project acceleration, postponement, or cancellation.
Be Aware of the Current Stage of Every Project
As your prioritise projects, you have a clear view of how every project is doing. After a few days of work, projects should have progressed. What could be non-performing last week might have gone on track again and vice versa. To make sure what is happening down there, you need to have real-time information about the projects you are handling to determine where certain resources must be focused on. Reporting and tracking tools will help you evaluate every project accurately.
Encourage Team Collaboration
After assessing your projects and completed prioritisation, encourage members of your teams to collaborate with each other. This allows members of every department and team to take advantage of each other’s accomplishments and insights, ensuring their efficiency and productivity. Cloud-based tools can help you with cross-team collaboration by building connections between teams in various locations and business units.